KLABS FINANCES AND ADMINISTRATION

With regard to project finances and administration, KLABS coordinator carried out the following activities:

  • Prepared draft and final versions of KLABS Partnership Agreement;

  • Developed Guidelines for KLABS documentation labeling and keeping;

  • Developed financial sheets comparing actual and unit costs ;

  • Developed login zone of KLABS website where internal project documentation is placed;

  • Prepared institutional administrative and financial documentation;

  • Carried out accounting activities for the reimbursement of incurred costs in institutional level;

  • Established and regularly updated institutional financial record on grant utilization;

  • Provided partners with templates/documents and guidelines necessary for preparation of institutional financial reports;

  • Gave presentations about utilization of project funds during Consortium gatherings at the UM, UB, RWTH, SUNP, UBL and HTPSZ;

  • Distributed to all partners the presentations from Grantholders’ meeting in Brussels organized in January 2016;

  • Collected and analyzed partners’ financial documentation, inspected grant utilization by budget categories, and provided feedback to the partners;

  • Prepared Interim Report on the Implementation of Action;

  • Selected, signed contract and collaborated with the External Auditors;

  • Obtained External Audit Report Type II;

  • Prepared Final Report on the Implementation of Action;

  • Stored project documentation, etc.


KLABS partners:

  • Participated in formulation of KLABS Partnership Agreement text;

  • Prepared administrative and financial documentation;

  • Carried out accounting activities for the reimbursement of incurred costs;

  • Established and updated financial record on grant utilization;

  • Prepared financial reports for the coordinator;

  • Contributed to the preparation of Interim Report on the Implementation of Action;

  • Contributed to the preparation of Final Report on the Implementation of Action;

  • Stored project-related institutional documentation, etc.